We try to keep the environment in focus when organising Solmukohta 2020. It’s not an easy or uncomplicated thing to do considering there are hundreds of people flying in from around the world, and that the hotel has its own rules and practices. But we are doing our best.
What we’re doing:
- we offer a CO2-emission-compensated version of the Solmukohta 2020 conference ticket, which is one euro more expensive than the regularly priced ticket (more info below)
- there will be no printed programme (it will be online, on a mobile site, posted in several places, and you can print your own if those options don’t work for you)
- goodie bags are recycled
- most of the organising meetings are online
- our team weekend catering was 70% rescue food
- sustainably printed name tags
- Recycling lanyards from Ropecon, the Finnish RPG convention
- organise the event in a hotel that recycles and has a sustainability plan
- organise activities related to sustainability during the event
- document as much as we can of the event program for people who can’t participate due to travel distance
We encourage you to:
- bring your own cup
- bring your own water bottle (tap water in Finland is drinkable)
- not bring flyers to the event (to advertise your larp, bring a poster; we will have a poster wall and encourage participants to take photos of the posters)
- use public transportation
- compensate your travel CO2 footprint
- compensate your conference CO2 footprint by buying the compensated ticket
- avoid as much food and paper waste as possible
We discuss with the hotel about not using disposable cups, straws (straws available if needed for people for need them), or napkins with drinks, and discuss about the meals to be as sustainable as possible within their own policies.
This page gives an overview of the hotel’s sustainability practices: https://www.scandichotelsgroup.com/en/sustainability/
CO2 emissions and compensation
With the help of the fantastic Niina Killström, we have calculated the CO2 footprint of Solmukohta 2020 conference. In our calculations we took into consideration things like the hotel’s use of electricity, emissions created by hotel guests, meals, water usage, Solmukohta car usage, printing, goodie bags, nametags, food waste, and the book.
This came out to 8239 kgCO2e in total, which we rounded up to 9000 kgCO2e, just to be safe. Per participant (assuming we sell all our tickets), this is 20 kgCO2e. With the compensation program we are planning to use, in total, the sum in euros would be €270.45, which comes to €0.61 per participant. And we round that up on the safe side to make €1 per participant.
In our ticket sales, we offer the option to buy a CO2-emission-compensated ticket. This ticket costs €1 more than the regular priced tickets.
Our calculation does not include travel emissions to the conference. Why did we choose to exclude these? Primarily because we wanted to be able to use the conference ticket as a way of compensating for the CO2 emissions created by the conference itself. We also think this is more accessible way of doing it, because while the transportation emissions from participants will be a huge part of the total emissions of the conference, they would be very expensive to compensate and very uneven, as some will travel to the location by train or car, whereas others travel by plane.
The extra money we get from the compensated tickets (€1 per compensated ticket) will be directed to Ilmastoapu’s compensation program for associations. You can read more about it here (in Finnish). They use Gold Standard, Global carbon trade exchange and adhere to instructions given by the Intergovernmental Panel on Climate Change (IPCC). They also have a follow-up registry, where we can see how our money is put to use.
If you have any questions about sustainability at Solmukohta 2020, Ilmastoapu, or how we did our emission calculations, please contact Massi Hannula at firstname.lastname@example.org
Thank you again Niina Killström for helping us with the CO2 calculations.